Triple Peak Day?

Save your sanity using Microsoft!

A triple peak day is a concept developed by Microsoft WorkLab, a digital publication that explores the future of work. It is based on research which suggests the typical 9-5 two-peak workday is fading in favor of a new three-peak to accommodate work/life schedules. Is that you? How can you optimize productivity and well-being by aligning your newfound work patterns with natural energy cycles?

In this blog post, we will explore how to stay sane and have a triple peak day using some of the tools that Microsoft offers to help you work smarter and happier. It is possible!

A triple peak day can consist of three phases: a focus peak, a collaboration peak, and a recovery peak. These phases are shown in the following graph, which outlines research participants work patterns:

Focus Peak

The focus peak is the first phase of the day, when you are most alert and able to concentrate on deep work. This is the time to tackle your most important and challenging tasks, without interruptions or distractions. To have a successful focus peak, you need to:

- Plan ahead. Identify your top priorities for the day and block out time in your calendar to work on them. Use Microsoft To Do to create and manage your task lists, and sync them with your Outlook calendar.

- Set boundaries. Communicate your availability and expectations to your colleagues and manager. Use Microsoft Teams to set your status to "Do Not Disturb" or "Focus" and turn off notifications. You can also use the Focus Assist feature in Windows to silence alerts from other apps.

- Find your flow. Choose a comfortable and quiet workspace, where you can minimize external noise and distractions. Put on a nice pair of headphones to enhance your focus with active noise cancellation and immersive sound. You can also use Microsoft Edge to access productivity extensions, such as StayFocusd, which limits the time you spend on distracting websites.

Collaboration Peak

The collaboration peak is the second phase of the day, when you are more sociable and creative. This is the time to connect with your team and stakeholders, share ideas, and get feedback. To have a successful collaboration peak, you need to:

- Schedule smartly. Avoid back-to-back meetings and allow for breaks in between. Use Microsoft Outlook to schedule meetings with Bookings or Scheduling Poll, which helps you find the best time for everyone. You can also use Microsoft “Bookings with Me” to let others book appointments with you online.

- Engage effectively. Use Microsoft Teams to host online meetings, chat with your colleagues, and collaborate on documents in real time. You can also use Microsoft Whiteboard to brainstorm and visualize ideas together. To make your meetings more inclusive and engaging, use features such as live captions, background effects, polls, and breakout rooms.

- Follow up promptly. After each meeting, summarize the key points and action items, and share them with the participants. Use Microsoft OneNote to take notes during meetings, and sync tasks with your Outlook calendar. You can also use Microsoft Planner to create and assign tasks to your team members, and track their progress.

Recovery Peak

The recovery peak is the third phase of the day, when you are most relaxed and reflective. This is the time to unwind from work, recharge your energy, and pursue your personal interests. To have a successful recovery peak, you need to:

- Disconnect deliberately. Set a clear end time for your workday and stick to it. Use Microsoft Teams to set your status to "Away" or "Offline" and turn on quiet hours. You can also use Viva Insights in Outlook to track your work patterns and set boundaries.

- Relax mindfully. Choose activities that help you relax and rejuvenate, such as meditation, reading, or other hobbies. Pick up those headphones again to listen to music or podcasts with high-quality sound. You can also use Microsoft Edge to access wellness apps, such as Headspace, which offers guided meditation sessions.

- Reflect positively. Review your achievements and challenges for the day and celebrate your wins. Use Microsoft Power BI to create and view dashboards that show your progress and performance. You can also use Microsoft Forms to collect feedback from others and improve your work.

Conclusion

A triple peak day can seem hectic but is an opportunity to organize your workday according to your natural energy cycles. By following these tips and using tools from Microsoft, you can have a more productive, creative, and fulfilling day at work.

If you have any questions on how to implement these tools for yourself or your workforce, FMT Consultants – a division of Citrin Cooperman, can help. Remember, if you have to send a business email after hours so you can get that thought out before its gone, try scheduling the email to hit inboxes during the regular workday. Your coworkers will thank you!

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