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How to Publicly Share a Microsoft Stream Video with the "New" Stream

In the first half of 2021, Microsoft made changes to the way that Microsoft Teams recordings are stored and shared. Meeting recordings used to be stored within Microsoft Stream, but they are now stored in your OneDrive for Business or a SharePoint Online site (which is good news if you want to publicly share a Microsoft Stream video!).

These changes are a part of the “New” Microsoft Stream or Stream (on SharePoint) that was announced last year and covered in depth during Ignite 2020. For more information: The new version of Microsoft Stream - Microsoft Stream | Microsoft Docs.

This change introduces the following benefits:

  • Easy to set permissions and sharing
  • Ability to share recordings with guests and external users
  • Provides direct OneDrive and SharePoint links to videos
  • Meeting recordings are available faster

The biggest improvement and benefit is the ability to share recordings easily with external users who are not a part of your organization. In the past, when recordings were stored in Stream, you didn’t have the option to share outside the organization. Now, right after your recording is available, you can easily share it – in-place and as-is – with anyone you want, with a few clicks.

So, where are my meeting recordings stored now?

In most cases, you will find your meeting recordings in your OneDrive for Business in a folder titled "Recordings". In case you have scheduled your Teams meeting through a channel in Teams, the recording will be stored under the Files tab of that channel.

Who has permissions to view the meeting recording?

In most cases, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly provided access to the recording by the meeting organizer or the person who started the meeting recording.

For more details, please refer to this chart: Permissions for recordings.

How can I share the recording with someone outside my organization?

If you need to quickly share the recording, locate it in your OneDrive and share the file just as you would any other OneDrive document (Share OneDrive files and folders).

If you want to move or copy the recording to a different location (i.e., a SharePoint site), please follow the instructions below:

  • Option 1: Drag and drop the recording from your local OneDrive folder to the SharePoint site:
    • Open your local file explorer, browse to your OneDrive for Business/Recordings folder and locate the recording
    • Open your web browser and browse to the SharePoint site, opening the folder where you would like to store the recording
    • Drag and drop the file from your local OneDrive folder onto your browser window
    • It may take some time for the recording to fully upload depending on the size and your internet connection speed

Contact Us

If you’d like more information on how to share a Microsoft Stream video – or for information on SharePoint, Microsoft Teams, Power BI, Azure, and more – just contact us. Our Microsoft consultants would love to help you run your business better with leading technology from Microsoft.

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