How to Publicly Share a Microsoft Stream Video with the "New" Stream

In the first half of 2021, Microsoft made changes to the way that Microsoft Teams recordings are stored and shared. Meeting recordings used to be stored within Microsoft Stream, but they are now stored in your OneDrive for Business or a SharePoint Online site (which is good news if you want to publicly share a Microsoft Stream video!).

These changes are a part of the “New” Microsoft Stream or Stream (on SharePoint) that was announced last year and covered in depth during Ignite 2020. For more information: The new version of Microsoft Stream - Microsoft Stream | Microsoft Docs.

This change introduces the following benefits:

  • Easy to set permissions and sharing
  • Ability to share recordings with guests and external users
  • Provides direct OneDrive and SharePoint links to videos
  • Meeting recordings are available faster

The biggest improvement and benefit is the ability to share recordings easily with external users who are not a part of your organization. In the past, when recordings were stored in Stream, you didn’t have the option to share outside the organization. Now, right after your recording is available, you can easily share it – in-place and as-is – with anyone you want, with a few clicks.

So, where are my meeting recordings stored now?

In most cases, you will find your meeting recordings in your OneDrive for Business in a folder titled "Recordings". In case you have scheduled your Teams meeting through a channel in Teams, the recording will be stored under the Files tab of that channel.

Who has permissions to view the meeting recording?

In most cases, all meeting invitees, except for external users, will automatically get a personally shared link. External users will need to be explicitly provided access to the recording by the meeting organizer or the person who started the meeting recording.

For more details, please refer to this chart: Permissions for recordings.

How can I share the recording with someone outside my organization?

If you need to quickly share the recording, locate it in your OneDrive and share the file just as you would any other OneDrive document (Share OneDrive files and folders).

If you want to move or copy the recording to a different location (i.e., a SharePoint site), please follow the instructions below:

  • Option 1: Drag and drop the recording from your local OneDrive folder to the SharePoint site:
    • Open your local file explorer, browse to your OneDrive for Business/Recordings folder and locate the recording
    • Open your web browser and browse to the SharePoint site, opening the folder where you would like to store the recording
    • Drag and drop the file from your local OneDrive folder onto your browser window
    • It may take some time for the recording to fully upload depending on the size and your internet connection speed

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If you’d like more information on how to share a Microsoft Stream video – or for information on SharePoint, Microsoft Teams, Power BI, Azure, and more – just contact us. Our Microsoft consultants would love to help you run your business better with leading technology from Microsoft.


Can Microsoft Stream be public?

Yes, Microsoft Stream can be open to the public. However, you will need to first set up your stream and provide some basic information such as your name and website. After you have done this, anyone can follow your stream and view it just like they would any other content on the web.

How to check Microsoft stream storage?

To check your Microsoft stream storage, open the File Explorer and navigate to C:\Users\%username%\AppData\Local\Microsoft\Streaming\Data.
Here, you can see the size of the streaming data and any errors that have been encountered.

How to download videos from Microsoft stream?

To download videos from Microsoft Stream, follow these steps:

1. Open Microsoft Stream.
2. On the left-hand side, select the video you want to download.
3. On the right-hand side, click the "Download" button.
4. The video will be saved to your computer.

Can you watch Microsoft Stream videos externally?

Yes, you can watch Microsoft Stream videos externally on your other devices. However, be aware that the quality of the video might not be that great as it is streamed through the Microsoft Stream app.

How do I embed a Microsoft Stream video on my website?

You can use the "Embed" option found in the video's menu on Microsoft Stream to generate an HTML code snippet to add to your website's code.

Can I customize the appearance of the embedded video?

Yes, you can use the options in the "Embed" menu to adjust the size and appearance of the video player on your website.

Can I embed multiple videos on a single webpage?

Yes, you can embed as many videos as you'd like on a single webpage.

Are there any limitations to embedding Microsoft Stream videos on my website?

Videos that are set to "Private" or "Unlisted" cannot be embedded on external websites. Additionally, certain embedding options may be restricted by your organization's Microsoft Stream settings.

Can I track the performance of my embedded videos?

Yes, you can use the analytics options in Microsoft Stream to track views, engagement, and other metrics for your embedded videos.

How do I create a public link for a Microsoft Stream video?

You can create a public link for a Microsoft Stream video by following these steps:

  1. Sign in to Microsoft Stream and navigate to the video you want to share.
  2. Click on the "Share" button located under the video.
  3. In the "Share" pop-up, select "Create a link"
  4. Toggle the switch "Allow everyone (no sign-in required)" to on
  5. Click on "Apply" and "Copy" the link

Can I disable a public link after I've shared a Microsoft Stream video?

Yes, you can disable a public link at any time by following these steps:

  1. Sign in to Microsoft Stream and navigate to the video you want to stop sharing.
  2. Click on the "Share" button located under the video.
  3. In the "Share" pop-up, select "Manage permissions"
  4. Toggle the switch "Allow everyone (no sign-in required)" to off
  5. Click on "Apply"
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