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Creating Personalized Dashboards in NetSuite
Dashboards provide NetSuite users with easy and efficient real-time data in a centralized location. Custom dashboards can be developed for specific roles within the company and published to employees who have access to that specific role, therefore standardizing reporting throughout the organization. Once the custom dashboards have been published to the roles and the associated employee, the employee then has the ability to rearrange the layout of the dashboard and add/remove information displayed on the dashboard. Please note, permissions to edit or adjust the published dashboard can be limited to managers if desired. What’s in a Dashboard? When users log in and select the role they would like to work in, they are directed to the home dashboard page (image below). Dashboards are located on each of the header tabs within NetSuite. The dashboard page is comprised of what are known as “portlets”. You can see in the image above […]
The Complete Guide to Creating Expense Reports in NetSuite
Setting up an expense report in NetSuite is a simple process and can be completed by the employee who incurred the expense, or a manager on their behalf. This blog provides step by step instruction for creating an expense report in NetSuite. Depending on your role, there are two ways to create the report. If you have an Employee Center based role, you can access the expense report forms by going to your home page, and then selecting the Enter Expense Reports link. If you do not have an Employee Center based role, you can also access Expense Reports by going to Transactions > Employees > Enter Expense Reports. How to complete an expense report: Once you are on the Expense Report page, make sure that it defaulted the correct custom form for your company. For the Employee box, you will either select your own name, or the person you […]
Setting up Budgets in NetSuite
Setting up budgets in NetSuite is simple, and can help provide visibility for financial planning. Budgets offer users the ability to select and define accounts that are needed for their budgets and provide expense and income statements over a set period of time. It’s easy to set up a new budget in NetSuite, or import a budget that you have externally. To create or import budgets, the user will need to have the role permission “Set Up Budgets.” Creating a Budget Creating a budget in NetSuite is simple and can be completed in a two-step process. Step One: Going to the Creation Page To create a budget, simply go to Transactions > Financial > Set Up Budgets. It will bring you to the main budget creation page. Select the year that you are creating the budget for, and the budget category. Defining a budget category gives you the opportunity to […]
12 Easy Steps to Creating a Memorized Transaction in NetSuite
Businesses often have recurring transactions that they need to post. To help eliminate manual data entry of recurring transactions, NetSuite offers a feature called Memorized Transactions. When creating memorized transactions, you can choose to set reminders for when they need to be run, or have them run automatically. Automatic transactions can either be set to run a certain number of times, or they can be set to run forever. It is important to note that not all items can be memorized – below are the list of transactions that can be memorized: Creating Invoices Creating Journal Entries Creating Estimates Writing Checks Entering Purchase Orders Entering Bills Entering Sales Orders Using Credit Cards Entering Cash Sales Creating Statement Changes Entering Work Orders This blog will review 12 easy steps to creating a memorized transaction in NetSuite. Step 1: Fill out Transactional Information The first step is to go to the transaction […]
5 Time-Saving Tips for Importing Customer Records into NetSuite
During my time as a NetSuite consultant, I have done many customer additions and updates in NetSuite using the CSV (Comma Separated Values) import tool. Along the way I discovered a few things that would have made my imports go a little faster had I known them from the start. In this blog, I’d like to share five time-saving tips to keep in mind when importing customer records into NetSuite. 1. Advanced Partners with Sub-Partners When assigning an Advanced Partner to a customer record, you will need to include both the ID and the name of the Sales Rep exactly as they appear on the record. Example: Below is a screen shot of a Partner named Kristen Johns. She is a sub partner of Mike Smith, and her ID number is 19:1 (if you do not enter the colon you will get an error message). To enter Kristen as a Sales […]
CIO Review Features - NetSuite: A Machine to Disrupt the Machine
By Eric Casazza, CEO, FMT Consultants  The digital world constantly disrupts the market. Businesses being run by way of disparate information silos and systems try to handle the disruption in a cumbersome, human way. Companies need to be nimble and efficient to anticipate the disruption, scale along with it and drive success. In the movie The Imitation Game, the Allied decoders also faced disruption in the form of coded German radio communications. As soon as the decoders thought they had made progress solving one message, hundreds more German transmissions came through, each with its own novel, machine-generated code. Alan Turing, an English scientist and mathematician hired by the Allies, believed it was impossible for even the brightest human minds in the country to beat a machine. The humans were thinking as individuals. What they needed to win the war was efficiency: unifying all that brain power into one powerful machine: the world’s first computer. Businesses deal with a similar problem. As soon as they think they’ve responded to a […]
NetSuite Commissions and Outsourced Payroll in 3 Easy Steps
The sales commission functionality, part of the Incentive Compensation module in NetSuite, is robust with a solid feature set that supports varied compensation requirements. It allows you to easily pay commissions through the NetSuite payroll module or through standard Accounts Payable process (Vendor Bills). But what if you outsource your payroll processing to ADP, PayChex, Paylocity or another payroll processing service? How do you effectively process your commissions within NetSuite to support payment through the payroll provider? Here’s the step-by-step process on how to make it work. Step 1:  Setup the Required Accounts You will need to set-up a few new accounts if these do not already exist within your NetSuite environment. When setting up these accounts, pay particular attention to the account Type as this is critical to allowing the commission related transactions to be entered and processed properly. Commissions Payable– This account will be used to record the […]
3 NetSuite Reporting Features You Can’t Live Without
In this blog, we’ll explore three key reporting features in NetSuite that will help you gain complete visibility into your organizational data and performance. The three NetSuite reporting features are: Financial Segmentation Slicing and Dicing of Financial Reports Financial Report Customization 1. NetSuite Reporting and Segmentation What are Financial Segments? The Financial Segments are divisions or subsets of business operations. In order to be considered segments, these divisions must have a direct financial impact on the company. Each segment’s expenses and revenues may be accounted for separately. Furthermore, segments facilitate financial reporting and permit slicing and dicing of financial information. A. Introduction to NetSuite Segments In NetSuite, all segment lists can be found under Setup > Company > Classifications Section. The segments can be imported via CSV. The segments support parent and child relationships, which means that you can have departments and sub-departments or Classes and Sub-Classes. Segments are available on […]
How to Create Custom Records in NetSuite – Step by Step Instructions: Part II
Overview In the first part of this blog we demonstrated how to create and setup custom records in NetSuite. In this second part you will learn how to manipulate custom records and use them in the context of transactions. See part 1 of the blog series here: How to Create Custom Records in NetSuite – Step by Step Instructions: Part I If you recall, in our business scenario we said that: The webinars will be held once per week and after each webinar the list of the attendees and the webinar's rate / fee will be imported into NetSuite. Based on this information, we will be able to bill our attendees. When we bill our attendee we will mark that attendee as billed, so that we do not double-bill our clients. Also, we will link the invoices that were created to our attendee records for reference and reporting purposes. Step 1. […]
How to Create Custom Records in NetSuite – Step by Step Instructions: Part I
This is part 1 in a blog series of 2. See part 2 here: How to Create Custom Records in NetSuite – Step by Step Instructions: Part II Overview In NetSuite, Custom Records are essentially everything and anything. My bet is that whenever you need a process or a functionality that is not available in NetSuite out-of-the-box, custom records can help you! Custom Records are dynamic and customizable building blocks that allow you to create custom fields, lists and special links with other NetSuite records and transactions. Here are some advantages of using Custom Records in NetSuite: Advantages Description Flexibility and Interactivity Custom records can be almost anything. They are easy to format and configure. They can also be tied to almost any record in NetSuite. Highly Integrated When you create Custom Records, NetSuite will treat them like any record in the system. Each new record is assigned a standard form […]
E-Signatures with EchoSign and NetSuite
Have you ever wondered if there’s an easier and more efficient way to obtain signatures on contracts or other important documents? Well, your wondering time is over. EchoSign for NetSuite automates your documents approval processes and eliminates the hassle of tedious and paper based approval processes. What is EchoSign: EchoSign is a complete, automated electronic signature and web contracting solution, featuring a smooth and easy document signing experience that allows you to instantly send, e-sign, track and file documents securely online. EchoSign is the only e-Signature system with complete integration to NetSuite, delivering complete web contracting automation in NetSuite. With EchoSign you can easily send contracts or other documents directly from your NetSuite instance. You can view contract history, save contracts that were signed by your clients with the associated NetSuite records: (i.e.: customers, estimates, sales orders and more) and much more. With EchoSign for NetSuite You Can: Send any […]
Creating Google Map Custom Portlets in NetSuite – a How-to Guide
I am sure everybody appreciates NetSuite’s Dashboards and its flexibility in relation to custom reports and other business-related key performance indicators (KPIs). However, sometimes out-of-the-box functionality and numerous standard and custom KPIs in NetSuite are not enough. Frequently, there is a need to source external company information and feed it directly into NetSuite’s Dashboard, or perhaps create custom functionality that NetSuite does not offer out-of-the-box. In order to bridge this gap, NetSuite gives us ‘Custom Portlets’ which are custom SuiteScript scripts that can be deployed directly on NetSuite’s Dashboard. There are 4 different types of custom portlet scripts: List: A list of user-defined column headers and rows. (i.e.: custom Saved Search result portlet) Form: A basic data entry form which when submitted can create / modify records in NetSuite, HTML: A HTML-based portlet - the most flexible presentation format used to display free-form HTML (images, Flash, custom HTML). Links: This […]
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