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3 Document Management Mistakes Every New SharePoint User Makes
If you are new to Microsoft SharePoint Online, or are considering implementing SharePoint Online, resist the following common mistakes: Creating a File Share on SharePoint Placing everything in SharePoint Thinking of SharePoint only as a document management tool File Share Pains For many, the reality of document or file management is a nested folder hierarchy on a local File Share. While initially this structure works well enough, as many have discovered it becomes a less than optimum option as folder designs grow. Typical problems inherent in this approach include: Broken access permissions No governance on folder creation nomenclature Extremely slow and unreliable search capabilities Limited document collaboration with nested folders Inconsistent or non-existent document versioning All of the above problems can contribute to poor network performance with multiple versions of documents clogging email servers and bloated network storage containing duplicate documents. Without manually inspecting similar documents, the default reaction is […]
Everything You Need to Know About Durable Links in SharePoint 2016
Durable Links in SharePoint allow users to open a document in WOPI (Web Application Open Platform Interface Protocol) using unique resource IDs that are assigned to each document. This allows users to rename or move their documents to new places without worrying about breaking the various links referring to the document. Durable links are a great feature which allows the improvement of SEO and search based indexing to remain functional for documents even after they are renamed or moved to another document library.  Not only does this feature allow us to manage documents easily, but it also ensures that other services, whether it’s SharePoint or a 3rd party solution, continue to work seamlessly. Causes for broken links can be any of the following: Forgetting to change internal links while moving or renaming a web page. Failing to update references to a SharePoint library or list after moving documents. Restructuring libraries […]
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